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Reports to: Director of Financial Operations

Provides Supervision to:  N/A

FSLA Classification: Full-time, non-exempt

Position Summary

This position is responsible for various administrative functions for The Research Foundation including executive level support of the CEO, day-to-day office operations and meeting coordination. This position performs independent functions requiring the application of technical expertise or specialized program knowledge.    

Responsibilities

• Schedules and coordinates board and committee meetings and activities
• Arranges appointments and meetings between key organization contacts and volunteers for the President & CEO
• Coordinates front desk administration, answers incoming calls, and greets on-site visitors
• Maintains all common areas of the office, conference room, and work room including maintenance of office equipment
• Manages printed materials and supplies within budget guidelines of the organization
• Maintains office records by following existing procedures for printed and online documents 
• Maintains database of donors in Raisers Edge
• Deposits and posts all contributions daily and processes and prepares thank you letters
• Processes accounts payable vouchers and payments
• Creates and the develops reports for a variety of programs
• Performs additional services depending on the individual policies of the organization and the needs of the President and team 

Skills

• Positive attitude and strong desire to help others 
• Effective project management skills managing multiple projects at once
• Strong organizational skills and detail oriented, must work with a high degree of accuracy in a fast-paced environment 
• Excellent oral and written communication skills   
• Must have ability to work well with collaborators, donors, and volunteers 
• Ability to operate well under pressure and problem solve 
• Flexible and open to new projects 
• Detail oriented and work with a high degree of accuracy 
• Computer proficiency with Microsoft Word, Excel, Power Point, Outlook as well as Zoom, Microsoft Teams, and Google Meets 
• Experience with Raiser’s Edge and Financial Edge or a non-profit organization preferred 

Qualifications   

• A minimum of 3 years of office experience preferably in nonprofits
• Associate degree or higher preferred 

Work Environment

• The Administrative Coordinator works in The Research Foundation office. The office is open 8 a.m. to 5 p.m. and located on the first floor of Research Medical Center. Standard office setting with frequent interruptions and distractions; extended periods of time reviewing computer monitor; possible exposure to dissatisfied individuals. Workplace is a smoke- and drug-free environment.
• This position operates primarily in a professional office environment that is fully accessible. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Occasional evening and weekend work, as well as occasional travel in the Kansas City region.
• Physical - The employee must be able to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. This role uses standard office equipment (e.g., computers, phones, copiers, scanners and filing cabinets).
• Vision – See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
• Hearing – Hear in the normal audio range with or without correction. 

Benefits include health and dental insurance, 401k with match, life insurance, PTO, and paid holidays.

Apply by sending your resume to Cynthia Randazzo at cynthia@theresearchfoundationkc.org. 

Reports to: President and CEO

FSLA Classification: Full-time, exempt

Position Summary

Under the general direction of the President and CEO, the Director of Financial Operations is responsible for managing a variety of accounting functions. This includes, but not limited to preparation and posting of month-end journal entries, reconciling general ledger accounts, and complete tax and audit schedules.

Responsibilities

• Manage month end closing for three entities: The Research Foundation (TRF), Cass Community Health Foundation (CCHF), and the Cass County Dental Clinic (CCDC) including account reconciliations, subledger reconciliations and financial statement analysis. 
• Track investment/trust account monthly. Allocate interest, dividends, short-term and long-term gains and losses, (both realized and unrealized), and the bank fees—all to be allocated to the various projects and funds.  Update projects and allocation pool as needed. Prepare schedules as the President and CEO and Board Treasurer directs.
• Process accounts payable including proper account coding. 
• Enter/record payroll and retirement information. 
• Prepare monthly and quarterly financial statements and reports in compliance with GAAP to be presented to Finance and Investment Committees. 
• Manage annual audit and information return preparation and completion with outside accounting firm. 
• Reviews checking and investment accounts recommending transfers as needed to fund current operating expenses.
• Utilize the Financial Edge and Raiser’s Edge software 
• Secures insurance coverage for all three organizations, as needed.
• Assist in developing the annual budget for TRF, CCHF and CCDC. Analyze budgets, preparing periodic reports that compare budgeted costs to actual costs and preparing worksheets.
• Attend and present at the quarterly TRF & CCHF Foundation Board meetings, quarterly TRF Foundation Investment committee meetings and quarterly TRF & CCHF Finance committee meetings.
• Stay abreast of current accounting changes to ensure compliance with GAAP.
• Liaise with IT company on IT matters and serves as first line IT support for team.
• Work with an eye towards process improvements using available technology. Recommend and implement them, as needed.
• Other projects and duties as assigned.

Qualifications

• Bachelor’s Degree in accounting from an accredited college or university (prefer a CPA)
• A minimum of four to six years of experience in the accounting field. 
• Proficiency in Office 365 Suite requires and other web-based programs.
• Strong financial statement analysis and knowledge of GAAP required. Not-for-profit accounting experience preferred.
• Excellent verbal and written communication skills with the ability to collaborate with various constituents including Board of Directors, volunteers, other office staff, and outside consultants.
• Strong organizational skills and ability to work independently.
• Possesses critical thinking skills while working to find efficient solutions.
• Ability to adapt to change and be receptive to feedback.
• Work as a member of the Foundation team to achieve organizational goals.

Work Environment

• The Director of Financial Operations works in The Research Foundation office. The office is open 8 a.m. to 5 p.m. and located on the first floor of Research Medical Center. Standard office setting with frequent interruptions and distractions; extended periods of time reviewing computer monitor; possible exposure to dissatisfied individuals. Workplace is a smoke- and drug-free environment
• This position operates primarily in a professional office environment that is fully accessible. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Occasional evening and weekend work, as well as occasional travel in the Greater Kansas City region
• Physical - The employee must be able to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. This role uses standard office equipment (e.g., computers, phones, copiers, scanners and filing cabinets)
• Vision – See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment,
• Hearing – Hear in the normal audio range with or without correction

Apply by sending your cover letter, resume, and salary requirements to Cynthia Randazzo at cynthia@theresearchfoundationkc.org.